Compliance Operations Readiness Engagement – CORE Audit™
CPSIA Compliance is the law. All Stays of Enforcement have expired and the CPSC has been more diligent in its review of children’s products at ports of entry. Failure to comply … with third party testing regulations, Children’s Product Certificates and other discrepancies that are discovered, can result in the holding of the shipment and fines of up to $100,000. Is your company prepared and do you have the process in place to meet the current regulations?
Regulatory compliance can function as a tool for organizations to continuously enhance the quality of business procedures and so to optimize the company’s performance and service level to its customers. Jacoby Solutions has developed the “CORE “Audit to help you reach that goal and ensure you are operationally ready for CPSIA!
Key drivers or motivations for a Business “CORE” audit function are generally the need for assurance and internal control within a company. There also are the regulatory or compliance requirements such as the CPSIA Act, Canada Consumer Product Safety Act or industry / product specific requirements from the CPSC.There are five key benefits for a Business “CORE “Audit – five areas in which a Jacoby Solutions audit can add value and provide clear benefits to an organization.
1. Reduce risk. The planning and execution of a business operations readiness audit is generally focused on identifying and assessing risks in an organization’s supply chain and operations environment.
Audits are usually focused on risks related to the supply chain, customer service and availability of information technology infrastructure and processes. It is critical to understand that CPSIA risk is business risk. Threats and vulnerabilities in operations can directly affect an entire organization. The organization needs to understand its risks and then proceed to do something about them.
2. Strengthen controls (and improve operational process). After risks are assessed as discussed above, controls are identified and assessed. This allows for poorly designed or ineffective controls to be redesigned and/or strengthened. The Business “CORE” Audit provides another control framework of internal controls. This framework is used by auditors to get assurance on (1) the effectiveness and efficiency of operations, (2) the reliability of incident reporting and (3) general compliance with CPSIA.
3. Comply with regulations. Wide ranging regulations at the federal and state levels include specific requirements for labels and website registration. The audit serves a critical function in ensuring that specific requirements are met, risks are assessed and controls implemented.
4. Facilitate communication between business and its employees. An audit promotes better communication between an organization’s operations and direct management. Senior management is thus informed of how their organization is functioning and can be made aware of any matters that need immediate attention.
5. Improve Internal Process. CPSIA compliance is the responsibility of business owners, executives, and board of directors, and consists of the leadership, organizational structures and processes that ensure that the company’s approach sustains and extends the organization’s strategies and objectives.
To summarize, auditing is extremely valuable to reduce risks, improve process, comply with regulations and facilitate communication between business, its employees and supply chain management. Additional benefits of a Jacoby Solutions Business “CORE” audit include:
External audits provide an objective opinion on your handling of compliance. Many small business owners do not have an in-depth understanding of CPSIA and how it pertains to daily operations. They simply submit their products to the testing houses to find out what they need, and this usually mainly involves product testing. CPSIA / CCPSA compliance does not end with product testing. Your responsibilities are embedded in everyday business and extend years after the sales of your products. We let you know if you have the process in place to meet that need.
Business owners can use “CORE” audits to discover errors in their compliance program
Limits Legal and CPSIA Issues
While the Business “CORE” Audit does not replace legal advice and product testing, it does go hand in hand with helping set up and or to validate your current operational and business reporting process
The CPSIA Act imposes or increases both fines and jail time penalties, and mandates coordination with the CPSC when affecting a manufacturer’s product recall. The law
- Increases civil penalties for failure to report possible product hazards to the CPSC in a timely manner from $5,000 per violation (with a cap of $1,825,000) to $100,000 per violation (with a cap of $15 million)
- Increases criminal penalties for various prohibited acts to include forfeiture of assets and imprisonment for up to five years, and eliminates the requirement that the CPSC first notify a company of noncompliance before seeking criminal penalties
- Requires CPSC approval of the remedy offered in a product recall, rather than giving the recalling party its choice of repair, replace, or refund.
Educates Business Owner
Business “CORE” Audits can help educate business owners on the importance of compliance readiness as it applies to everyday business activities. Business owners often work closely with our auditors to improve their incident reporting process. Jacoby Solutions auditors may provide business owners with information on current compliance and or operational issues formerly not known to them.
Jacoby Solutions’ Business Compliance Operations Readiness Engagement Audit – “CORE “Audit©
is conducted by creating a information baseline of your current operational practices and methods as they exist today. Answering the questions honestly is essential for identifying deficiencies and information provided via the audit and any client relevant documentation is essential to a achieving a successful engagement and on-time delivery.
There are SIXTEEN components of the Jacoby Solutions Business CORE Audit™. Each area identified and covered in the Jacoby Solutions CORE Audit can be compared to a strand of wire within a cable and in relation to your company when all the individual wires are strengthened and intertwined your company becomes stronger and able to support more business from an operations and compliance point of view. These areas are the CORE of your Business Operations and each one is vitally important. After completion of your audit, you will receive a RGB (Red, Yellow, Green) assessment of your operational readiness for CPSIA compliance and suggestions for improvement where deficient.
Jacoby Solutions is your one stop resource for help in making sure that your business is “Operationally Ready” for CPSIA and CCPSA compliance. Specializing in the Juvenile, Toy and Craft and Hobby space, we provide you with the knowledge you need to adhere to the current and impending CPSIA compliance mandates.
We know your business, having launched or being involved in the launch of nine Juvenile Product brands in the last seven years. We do not tell you how to run your business, we just make sure that what you are doing follow “best practice” methodology.